Think of your life as a bucket of water. If you fill the bucket to capacity, then even a small shock can cause the water to spill out. But if there is enough space between the surface and the top of the bucket, the water won’t spill out.
Your life is similar. If you fill your life to capacity, then even a small disturbance can stress you out. But if you live within margin, you can remain calm even when problems come.
How do we create margin then?
- Increase your capacity, and
- Reduce your load.
1. Increase your capacity.
Increasing your capacity means increasing your ability to handle responsibilities. Here are some ways to increase your capacity:
Exercise.
Exercise increases your physical energy, which enables you to do your tasks with focus and intensity. You can then get more done in less time.
Have a “quiet time.”
Quiet time means time for your spiritual routines. This could be praying, reading spiritual text, or something else that works for you.
This strengthens your purpose which, in turn, increases your work motivation.
Nurture your relationships.
Other people’s support is essential for your productivity. Not only can it boost your morale, but it can also help you meet the right people for your situation. So make time to nurture your relationships, especially with your loved ones.
Learn.
Learning can give you the knowledge of how to best handle a situation. As a result, you can get things done in a more efficient way.
Try to incorporate exercise and quiet time in your morning routine. That way you are well-prepared to face your day.
2. Reduce your load.
Reducing your load means reducing the burden of your responsibilities. If you are stressed and want to create margin fast, this is the way to go. Why? Because it’s easier to reduce your load than to increase your capacity.
Here are some ways to reduce your load:
Eliminate.
This is the sure way to reduce your load. For this, go through your list of responsibilities and find the ones that you can eliminate. For example, you might want to resign from some committees or limit your involvement in less profitable ventures.
Apply the 80/20 rule. Find the few activities that give you the most return and try to eliminate the rest.
Delegate.
For things that you can’t eliminate, aim to delegate as much as possible. The rule of thumb is that if someone can do something 70 percent as good as you do, then you should delegate it.
In many cases, others can actually do it better and faster than you do because they specialize in it.
Organize.
For things that you can’t eliminate or delegate, you should organize them. Build a system so that you can easily get what you need when you need them.
Author and Credits: Donald Latumahina